Expenses

Screen-Shot-2018-12-03-at-5.01.46-pm.png

Expenses are to Purchases what Payments are to Sales, but the direction of money is reversed - individual records of money out which can be associated with a Purchase

  • The Expenses panel displays all Expenses, both entered in the panel itself and those entered for Purchases
  • New Expenses can be entered.  They are not attached to the purchase of any item but simply be treated as an outgoing amount, affecting the Float or Bank Account as defined by the Payment Method
  • The Reason drop-down field visible when modifying an Expense can be populated using Selectables
  • The Payment Method details used is stored verbatim at the time the Expense is entered.  Modifying the Payment Method after a Expense is entered will not be reflected on the existing Expense
  • The same applies for the Contact assigned to the expense, if any.
  • Expenses from Purchases are noted in the Purchase Expense column
  • Purchase Expenses, when modified, will affect the related Purchase.  If by the modification of a Expense, the total amount paid for a Purchase falls below it's total, it will be marked as Unpaid and Incomplete
  • Entering a Expense Amount which would bring the amount paid for a Purchase above it's total price will result in an error
  • Payment Method surcharges do not affect Purchases/Expenses
  • Expenses created by refunding a Sale will be marked as such in the preview sidebar
  • An expense created to reverse a payment cannot be reversed
  • When reversing an expense, a payment is created - Ie. money is being returned to you via some method.  If that method has a surcharge, the party paying you does NOT pay the surcharge (as they are only paying back the amount they owe you)- it is instead deducted from the amount returned and your business accepts the fee.